Export Your Project in Project for the Web to a PDF Document

Hey there, fellow Project for the Web users! If you’ve been using this tool for managing your projects, you might have noticed that there’s no built-in printing feature available just yet. But worry not, I’m here to show you a nifty workaround to this limitation to help you export your Project for the Web to a PDF. In this blog post, I’ll walk you through the steps to export your project as a PDF, which you can then easily print or share with others. If you would rather watch the YouTube video on this subject, click here or click the thumbnail below.

export your project for the web

1. Export Your Project for the Web: Choose the Right View for Exporting

Open up your project in Project for the Web. Remember, you can’t directly export the grid view of your project. Instead, you’ll want to switch to the graphical-based timeline or Gantt chart view. This is the view that you’ll be able to export as a PDF.

2. Initiate the Export

With the timeline view of your project in front of you, locate the upper right corner of the screen. There, you’ll spot the “More Actions” button, represented by three dots (…). Click on this button to access a menu of additional actions.

3. Choose “Export Timeline to PDF”

From the menu that appears, look for the option that says “Export Timeline to PDF.” Click on it. This is where the magic happens. By choosing this option, you’re telling Project for the Web to generate a PDF version of your timeline view.

4. Monitor the Export Progress

Once you’ve selected the export option, Project for the Web will show you a series of screen tips that keep you updated on the progress of the export operation. Just sit tight and let the tool work its magic.

5. Open Your Exported PDF

When the export process is completed, you’ll see an up arrow button next to the PDF file name. Click on it. This will give you a dropdown menu of actions. Choose “Open” to view your newly minted PDF document.

6. Saving and Sharing

The PDF document will open using your chosen application. Now, you’re in control! Feel free to save the PDF to your preferred location, share it with your colleagues, or print it out for your records.

And that’s a wrap! You’ve successfully navigated Project for the Web’s lack of native printing by exporting your project to a PDF file. Now, you’re equipped to share your project visually or have a tangible copy at hand.

If you have questions, please add comments below. Or if you watch the video, add your questions or comments there. Please subscribe to my YouTube channel and leave “Likes” if you like the videos.

Hello there, esteemed Microsoft Project enthusiasts! It is with great pleasure that I introduce myself as Dale Howard Microsoft Project MVP, a seasoned veteran in the world of Microsoft Project. With a remarkable track record of being awarded the prestigious Microsoft Project MVP (Most Valuable Professional) title for an incredible 20 years in a row, I am humbled to share that I currently hold the distinguished position of being one of only 11 Project MVPs across the entire globe. To say that this achievement is exciting would be an understatement. It is a testament to my unwavering dedication, passion, and expertise in the Microsoft Project domain.

Why Should You Learn from Dale Howard Microsoft Project MVP?

Throughout my illustrious career, I have relentlessly pursued excellence, striving to be at the forefront of technological advancements and best practices in project management. Being a Microsoft Project MVP has endowed me with a wealth of knowledge and experience that I eagerly share with other users of this remarkable software. It has been my privilege to assist countless individuals and organizations in harnessing the full potential of Microsoft Project to effectively plan, execute, and monitor their projects. Through my extensive involvement in the Microsoft Project community, I have built a strong network of like-minded professionals, and together, we continuously strive to innovate and push the boundaries of project management excellence. As an MVP, I not only possess an in-depth understanding of Microsoft Project but also have access to exclusive resources, early product previews, and direct communication channels with the Microsoft Project development team. This unique advantage allows me to stay ahead of the curve, ensuring that I can provide the most up-to-date and relevant guidance to fellow Microsoft Project lovers.

Whether you are a seasoned project manager seeking to enhance your skills or a novice navigating the intricacies of project planning, I am here to assist you every step of the way. Through my articles, webinars, and training sessions, I aim to empower individuals and organizations to unlock the true potential of Microsoft Project, enabling them to achieve their project goals efficiently and effectively. Join me on this exhilarating journey as we delve into the realm of Microsoft Project, exploring its vast capabilities, uncovering hidden gems, and conquering the challenges that lie ahead. Together, we can transform the way projects are managed, revolutionizing the world of project management, one keystroke at a time. So, buckle up and prepare yourself for an unforgettable adventure in the fascinating universe of Microsoft Project.

Ask Questions on the Forums or Contact Me Directly

If you post a question about any of Microsoft’s PPM tools on the public message boards, look to see who the moderator or person that has answered the questions and you see, it’s frequently me answering your questions. Some people like to golf, I love Microsoft Project helping the community get to understand Microsoft Project much better.

Books I’ve Written on Amazon

I’ve been teaching students at all levels for over 20 years and have taught thousands of users around the world. I’ve written and co-authored 23 books on Microsoft Project, Project Online, and Project Server so if you’re like me and like to read over watching a video, you can Check Out My Books on Amazon.

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For the people that like to watch videos, check out my YouTube channel. If you post a question in the comments, I’ll be happy to answer questions or create a new video to answer your question. 

See Other Questions I Answer on the Message Boards

If you’ve got a question about Microsoft Project, Project Online or Project Server, check out some of these community post areas.
Microsoft Tech Community
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