Export Your Project in Project for the Web to a PDF Document

Hey there, fellow Project for the Web users! If you’ve been using this tool for managing your projects, you might have noticed that there’s no built-in printing feature available just yet. But worry not, I’m here to show you a nifty workaround to this limitation to help you export your project to a PDF. In this blog post, I’ll walk you through the steps to export your project as a PDF, which you can then easily print or share with others. If you would rather watch the YouTube video on this subject, click here or click the thumbnail below.

export your project

1. Export Your Project: Choose the Right View for Exporting

Open up your project in Project for the Web. Remember, you can’t directly export the grid view of your project. Instead, you’ll want to switch to the graphical-based timeline or Gantt chart view. This is the view that you’ll be able to export as a PDF.

2. Initiate the Export

With the timeline view of your project in front of you, locate the upper right corner of the screen. There, you’ll spot the “More Actions” button, represented by three dots (…). Click on this button to access a menu of additional actions.

3. Choose “Export Timeline to PDF”

From the menu that appears, look for the option that says “Export Timeline to PDF.” Click on it. This is where the magic happens. By choosing this option, you’re telling Project for the Web to generate a PDF version of your timeline view.

4. Monitor the Export Progress

Once you’ve selected the export option, Project for the Web will show you a series of screen tips that keep you updated on the progress of the export operation. Just sit tight and let the tool work its magic.

5. Open Your Exported PDF

When the export process is completed, you’ll see an up arrow button next to the PDF file name. Click on it. This will give you a dropdown menu of actions. Choose “Open” to view your newly minted PDF document.

6. Saving and Sharing

The PDF document will open using your chosen application. Now, you’re in control! Feel free to save the PDF to your preferred location, share it with your colleagues, or print it out for your records.

And that’s a wrap! You’ve successfully navigated Project for the Web’s lack of native printing by exporting your project to a PDF file. Now, you’re equipped to share your project visually or have a tangible copy at hand.

If you have questions, please add comments below. Or if you watch the video, add your questions or comments there. Please subscribe to my YouTube channel and leave “Likes” if you like the videos.

Dale Howard Project MVP
Dale Howard
Microsoft Project MVP “20 Years”

About Me

Hello there Microsoft Project lovers! I’m Dale Howard and I’ve been a Microsoft Project MVP (Most Valuable Professional) for 20 years in a row and I’m currently one of only 26 Project MVPs in the entire world. Pretty exciting, right!?

If you post a question about any of Microsoft’s PPM tools on the public message boards, look to see who the moderator or person that has answered the questions and you see, it’s frequently me answering your questions. Some people like to golf, I love Microsoft Project helping the community get to understand Microsoft Project much better.

I’ve been teaching students at all levels for over 20 years and have taught thousands of users around the world. I’ve written and co-authored 23 books on Microsoft Project, Project Online, and Project Server so if you’re like me and like to read over watching a video, you can Check Out My Books on Amazon.

For the people that like to watch videos, check out my YouTube channel. If you post a question in the comments, I’ll be happy to answer questions or create a new video to answer your question.

If you’ve got a question about Microsoft Project, Project Online or Project Server, check out some of these community post areas below where I am the moderator and have been answering questions on these message boards for over 20 years.

My Students Include:

parker aerospace
us air force
sandia national laboratories
conoco phillips

Leave a Reply

Your email address will not be published. Required fields are marked *