Display or Hide Summary Tasks and Outline Numbers

Have you ever wanted to hide summary tasks in your schedule? This is a great trick for just showing the Gantt chart of what matters versus all of the layers that summary tasks introduce. Or maybe show or hide the outline numbers?

In this article I’ll show you how to show and Hide Summary tasks and as a Bonus, I’ll show you how to show and hide your Outline Numbers. So, let’s dive right in!

If you would rather watch a YouTube video on this subject, click here or click the thumbnail below.

hide summary tasks

Display or Hide Summary Tasks

First of all, if you ever find yourself wanting to hide summary tasks in your project and focus solely on the detailed tasks and milestones, here’s what you do:

  • Click the Gantt “Chart Format” ribbon tab to display the Gantt Chart Format ribbon with various formatting options.
  • On the far right end of the ribbon, DESELECT the “Summary Tasks” checkbox in the “Show/Hide” section.

Voila! Now, your task list only includes detailed tasks and milestones. To bring back the hidden summary tasks, simply select the “Summary Tasks” checkbox again. Now, that wasn’t so hard, was it?

Display or Hide Outline Numbers

Next, let’s talk about outline numbers. Keep in mind that Microsoft Project automatically calculates an Outline Number value for every task in your project, but those values are hidden by default. Sometimes, you might want to see those outline numbers. Here’s how you can do that:

  1. Again, navigate to the “Gantt Chart Format” ribbon.
  2. In the “Show/Hide” section of the ribbon, SELECT the “Outline Number” checkbox.

You’ll notice that Microsoft Project automatically calculates an Outline Number value for each task in your project. It’s a handy way to organize and visualize your tasks. For example, your tasks might be numbered as 1, 1.1, 1.1.1, and so on. And if you decide you don’t need the outline numbers cluttering up your view, simply deselect the “Outline Number” checkbox, and they’ll vanish.

That’s it! Now you know how to display or hide summary tasks and outline numbers in Microsoft Project. If you have questions, please add them in the “Leave a Reply” section below. Or if you watched the video, add your questions or comments there. Please subscribe to my YouTube channel and leave “Likes” if you like the videos.

If you would like to have a formal class on using Microsoft Project, here is a link for my classes.

About Dale Howard

Hello there, esteemed Microsoft Project enthusiasts! It is with great pleasure that I introduce myself as Dale Howard Microsoft Project MVP, a seasoned veteran in the world of Microsoft Project. With a remarkable track record of being awarded the prestigious Microsoft Project MVP (Most Valuable Professional) title for an incredible 20 years in a row, I am humbled to share that I currently hold the distinguished position of being one of only 11 Project MVPs across the entire globe. To say that this achievement is exciting would be an understatement. It is a testament to my unwavering dedication, passion, and expertise in the Microsoft Project domain.

Why Should You Learn from Dale Howard Microsoft Project MVP?

Throughout my illustrious career, I have relentlessly pursued excellence, striving to be at the forefront of technological advancements and best practices in project management. Being a Microsoft Project MVP has endowed me with a wealth of knowledge and experience that I eagerly share with other users of this remarkable software. It has been my privilege to assist countless individuals and organizations in harnessing the full potential of Microsoft Project to effectively plan, execute, and monitor their projects. Through my extensive involvement in the Microsoft Project community, I have built a strong network of like-minded professionals, and together, we continuously strive to innovate and push the boundaries of project management excellence. As an MVP, I not only possess an in-depth understanding of Microsoft Project but also have access to exclusive resources, early product previews, and direct communication channels with the Microsoft Project development team. This unique advantage allows me to stay ahead of the curve, ensuring that I can provide the most up-to-date and relevant guidance to fellow Microsoft Project lovers.

Whether you are a seasoned project manager seeking to enhance your skills or a novice navigating the intricacies of project planning, I am here to assist you every step of the way. Through my articles, webinars, and training sessions, I aim to empower individuals and organizations to unlock the true potential of Microsoft Project, enabling them to achieve their project goals efficiently and effectively. Join me on this exhilarating journey as we delve into the realm of Microsoft Project, exploring its vast capabilities, uncovering hidden gems, and conquering the challenges that lie ahead. Together, we can transform the way projects are managed, revolutionizing the world of project management, one keystroke at a time. So, buckle up and prepare yourself for an unforgettable adventure in the fascinating universe of Microsoft Project.

Ask Questions on the Forums or Contact Me Directly

If you post a question about any of Microsoft’s PPM tools on the public message boards, look to see who the moderator or person that has answered the questions and you see, it’s frequently me answering your questions. Some people like to golf, I love Microsoft Project helping the community get to understand Microsoft Project much better.

Books I’ve Written on Amazon

I’ve been teaching students at all levels for over 20 years and have taught thousands of users around the world. I’ve written and co-authored 23 books on Microsoft Project, Project Online, and Project Server so if you’re like me and like to read over watching a video, you can Check Out My Books on Amazon.

Check Out My YouTube Channel

For the people that like to watch videos, check out my YouTube channel. If you post a question in the comments, I’ll be happy to answer questions or create a new video to answer your question. 

See Other Questions I Answer on the Message Boards

If you’ve got a question about Microsoft Project, Project Online or Project Server, check out some of these community post areas.
Microsoft Tech Community
Reddit Project Online Community
LinkedIn Project and Planner Group

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